The Problem

As remote communication becomes increasingly essential, many existing meeting tools are overloaded with features, confusing interfaces, and unnecessary steps. Users often experience:

• Complex onboarding
• Confusing navigation
• Slow meeting setup
• Difficulty managing contacts or meeting links

The challenge was to design a fast, intuitive, and clean mobile meeting experience that makes virtual communication effortless.

Target Users & Research Insights

User groups:

• Remote workers
• Teachers
• Schools
• Students / online learners
• Small business teams
• People needing quick 1-on-1 calls

Key Findings / Insights:

• Users want speed more than advanced features
• Keeping screens minimal reduces confusion
• People often have foreigner on call so they wanted easy way to transcribe language
• Users wanted easy way to have a general training and get certifications
• People often switch between apps; low cognitive load is key
• Clear meeting states (active, upcoming, past) enhance usability

Design Goals & Requirements

Core design goals:

• Reduce steps needed to join or start a meeting
• Make navigation intuitive through clear flows
• Use clean, modern UI for clarity and confidence
• Support both scheduled and instant meetings
• Supports easy sharing of learning materials
• Ensure certification to Users after training is done
• Ensure accessibility and readability

Product requirements included:

• Login / Authentication
• Dashboard with upcoming or recent meetings
• Recorded sessions
• Join via link or code
• Create new meeting
• Chat, Share and Communicate
• Create Folders to share learning materials (Documents & Videos)
• Invite participants
• Meeting settings page
• See Analytics and attendees
• Profile & app settings

Design Process

a. User Flow Mapping

• Mapped out critical paths including:
  • Onboarding → Login → Home
  • Start Meeting → Invite → Call Screen
  • Join Meeting → Permissions → Call Screen
  • Create Folder → Upload Files → Share document
  • Chat →Communicate/share docs

Wireframes & Low-Fidelity Concepts

Explored layout options for:

• Dashboard
• Meeting overview page
• Join meeting interface
• In-call navigation

High-Fidelity UI Design

Built the final UI using:

• Modern color palette
• Clean typography
• Simple iconography
• Consistent spacing and hierarchy
• Smooth transitions for interactions

UI Designs

Meeting Dashboard Flow

Set a Training Flow

Set a Participant Flow